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"Free Technology for Teachers" - 2 new articles

How to Use Google Drive to Create a B-Roll Gallery for Your Classroom
Three Time-saving Email Tips for Teachers
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How to Use Google Drive to Create a B-Roll Gallery for Your Classroom

The best way to have students avoid accidentally using copyrighted images or videos in their own projects is to use media that they've created themselves. One of the strategies that I frequently recommend to teachers as a way to help students avoid any copyright issues in their work is to use media from a classroom b-roll gallery. You can build this gallery by having students contribute pictures, video clips, and sounds to a shared Google Drive folder. In the video below I demonstrate how to create a shared Google Drive folder.

Even if you do create a b-roll gallery for your classroom, there will still be times that you and or your students need to search the web for images and videos to re-use. In this short video I provide an overview of a few good ways to do that.

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Three Time-saving Email Tips for Teachers

Like most people I have a love-hate relationship with my email inbox. Over the years I've tried all kinds of tricks and tools to try to handle my inbox more efficiently. What I've found is that those tricks and tools only work if I also use a time-blocking strategy to decide to clear my inbox (something I only started doing after reading Cal Newport's Deep Work for the second time). Once I have my time block in place then the following tools help me work through my inbox in a relatively efficient manner. Message Templates/ Canned Responses

Gmail and Outlook will let you create message templates that you can quickly use as responses to emails or as the basis of an entirely new email. This video will show you how to use Canned Responses in Gmail. Outlook users can create canned responses to use to answer frequently asked questions in your inbox. Here’s a good video overview of how to create and use canned responses in Outlook.

Email Filtering
Not every email needs an immediate response. Not every email needs to be stored in your primary inbox where it clutters and distracts from the task at hand. Create email filters to organize and prioritize the messages landing in your inbox. This video and this video will show you show how to create filters in Gmail and other Google Workspace email accounts. Outlook users, this video is a good place for you to start to learn about using filters and folders.

Schedule Outgoing Email
Let's say it's Thursday evening and you're working on a list of reminders to send to students and or parents for the following week. If you send it that evening, you'll be getting replies all weekend which you can either reply to or ignore until Monday morning. There's a better option. That option is to schedule those reminder emails to not be sent until Sunday night or Monday morning. Here's my video about how to do that.

Outlook users can also schedule emails to be sent at a later date. Here's a great tutorial on how to do that.

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